Merry Christmas
As we face another uncertain Christmas, we think about the Christmases of the past and plan for the holiday safely with loved ones in mind. It is the time of the year when we create happy memories that will last a lifetime.
We wish you a Merry Christmas and a Happy new Year!
All the best for 2022!
Beating the blues in the season of good cheer
Staying motivated in winter can be hard for businesses and employees; we suffer the winter blues for a range of reasons. Burnout is a specific problem requiring medical help. But diet, being active, socialising — plus small interventions by ordinary companies — can help too.
Whatever the weather, deep mid-winter can be a time of low spirits as well as joy at work, at home and out and about. Some negative feelings have clinical roots. For other work colleagues, it is a matter of hanging on until light nights and longer days reset their biological clocks.
However, there are also steps recommended by health professionals, plus simple things that individuals and companies can do, to help us work more happily and safely in the dark times.
While the days get longer
The journey through December, Christmas and the early New Year can be a rollercoaster ride for many people that now leads up to the informal day of Blue Monday on the basis that the third Monday in January could be seen as the least inspiring day of the year once winter festivities are finally over.
True or false, the date may be a good time to be looking out for tell-tale signs that some co-workers may be suffering from seasonal strains and stresses for reasons beyond their immediate control more than others and need extra support.
The turn of the year for most workers is probably not a time they want to spend thinking about work. However, for many, workplaces can be an essential source of support, reassurance and friendship.
For the second year running, winter, 2021/2022 is overshadowed by Covid-19 restrictions, concerns about a mixed economic recovery, plus climate change anxieties that have gathered around the COP26 climate summit and its long-term fallout.
A spectrum of conditions
Many people suffer physical and mental winter health impacts for a number of reasons, from straightforward worries, to burnout which the World Health Organisation (WHO) now classifies as a bona fide medical condition, plus SAD (seasonal affective disorder) which is said to affect up to 1 in 10 people.
Identifying and avoiding burnout
Burnout, it is now generally agreed, is an occupational phenomenon rather than a medical condition caused by excessive or prolonged work-related stress which is seen in combinations of physical, emotional and mental exhaustion. This means that employers have a duty of care.
The SAD truth
Exposure to daylight is a key factor. According to the NHS, the winter blues — or seasonal affective disorder (SAD) — may affect around two million people in the UK and more than 12 million across northern Europe
The NHS lists key symptoms as: depression; sleep problems; lethargy; overeating; irritability; plus feeling down and unsociable.
The Seasonal Affective Disorder Association says SAD affects people differently, but, adds that there is usually something that will help; it suggests it is important “…not to give up if the first remedy doesn’t work. Just keep trying.”
The NHS offers basic advice steps. The first is to keep active. Research shows a daily one-hour walk during the day could be as helpful as exposure to light for coping with the winter blues.
Its second tip is to go outdoors into natural daylight as much as possible, especially at midday and on bright days; indoors, pale colours can be used to reflect outside light into rooms, but sitting near windows is advised whenever possible.
Keeping warm is also important. With bad symptoms, it is important to see a GP. However, cold adds to depression; staying warm can halve the winter blues. Hot drinks and food help, as do warm clothes and shoes. Ideally, rooms should be kept at between 18°C and 21°C (64° F and 70°F).
Unsurprisingly, healthy eating can be a mood booster that gives the body and mind more energy without putting on winter weight. A craving for carbohydrates — pasta and potatoes — must be balanced with plenty of fresh fruit and vegetables
Light therapy — sitting in front of a light box for up to two hours each day helps some people. Light boxes are around 10 times stronger than ordinary home and office lighting, and, according to the NHS, cost around £100. Dawn simulators can be used to mimic sunrise and waking up gradually.
A good night’s sleep and regular sleep patterns help too. The advice is to go to bed and wake up at the same time every day, while trying to relax during the day with moderate exercise, yoga or meditation.
Active minds ward off SAD; taking up new hobbies offers something to anticipate and concentrate on. Socialising with friends and family — accepting invitations to social events — is shown to be positive for mental health and keeping the winter blues at bay.
Talking treatments, such as counselling, psychotherapy or cognitive behavioural therapy (CBT) are a further option.
Another is joining a support group to share SAD experiences with people who empathise.
If symptoms become so bad that normal life is not possible, seeking medical help is vital.
Practical workplace advice
Many large companies also have advice to share with smaller companies, particularly around productivity issues that can be hit hard by even a few employees who, beyond their immediate control, suffer from SAD in short winter days with limited hours of sunlight.
The advice here is to remove morning stress by going out of doors early. This can be a positive environment for setting the right tone for successful days, and reviewing — or perhaps, where possible, removing — challenging tasks.
Another suggestion is to follow simple routines, such as organising tomorrow’s clothes today, or preparing lunch in advance. Forward-planning can help in putting the best foot forward.
Another tip is to decorate offices and workplaces with low-maintenance plants that distract from gloomy outdoor weather. Setting goals in the New Year and beyond can also help to lift horizons.
Being a social butterfly and moving from comfort zones can break the mould too, even when it is freezing outside.
Every little helps
Although largely considered to be a myth and commercial distraction from the real effects of mental illness, “Blue Monday” is said to be more-or-less the day in the year when morale and good feeling are probably at their lowest. However, firms can help their staff and their own productivity in a number of simple ways.
They include inserting a “wellbeing break” into the daily work programme and encouraging teams to invest their personal “me” time in fitness workouts, activities with children, or meditation.
Opening up is important too. According to Bupa’s Workplace Wellbeing Census, 71% of people say having an approachable manager in the past made them feel comfortable enough to raise their own specific wellbeing issues.
Staff also have different homeworking situations that may include caring for children or a vulnerable person. Speaking to employees individually about their responsibilities, needs and flexible workloads can help.
Working from home can be lonely; 50% of employees say colleagues have a positive impact on their wellbeing at work which makes staying connected important. This can be achieved by checking in with each other on daily work plans and non-work news … or team events such as virtual coffee.
Creating fun events, recognising good work, keeping happiness levels up through the year, and maintain good leadership and management habits can make a big difference too.
Takeaway
Winter with its festivities is generally a time of joy and fun. However, for many employees it is also a season of anguish, tiredness and poor motivation that can seriously lower the quality of their lives, as well as the productivity of places where they work.
Though the symptoms in some cases are very similar and not easy to diagnose without a trained medical opinion, burnout, SAD (Seasonal Affective Disorder), and generally low spirits, can be distinct mental, physical and emotional states where the best remedies differ.
What will you be trying over the Christmas period?
Contact us if you require further information.
Fire door inspection regime
Question We have several properties that are fitted with numerous timber-based fire doors. It has been suggested that we should be inspecting these regularly. Is this the case and how often should this be done as it could have significant resource issues?
Answer A fire door is a complex structure that consists of various elements that must be designed, installed and, very importantly, maintained so as to ensure the fire resistance performance requirements are achieved when required to do so.
Apart from maintaining compartmentation, the other main function of fire doors is to allow access and pedestrian traffic flow. This can lead to deterioration, wear/tear and damage to fittings or door elements due to repeated operation and/or abuse.
Article 17 of the Regulatory Reform (Fire Safety) Order 2005 (or its equivalent in Scotland and Northern Ireland) requires the responsible person to ensure that the premises and any facilities, equipment or devices are subject to a “suitable system of maintenance and are maintained in an efficient state, in efficient working order and in good repair”.
BS8214:2016 Timber-based Fire Door Assemblies. Code of Practice makes reference to this requirement while guidance from the Chief Fire Officers Association states that maintenance regimes should include “inspection and testing by a competent person, as necessary at suitable intervals”.
To meet this regulatory requirement, there are various good practice guides that can be followed to inform the responsible person as to frequency of inspections.
For example, BS9999:2017 Fire Safety in the Design, Management and Use of Buildings. Code of Practice recommends that automatic release devices are tested daily and monthly, while fire doors themselves are inspected every six-months.
However, BS8214 and guidance from the Architectural and Specialist Door Manufacturers Association (ASMA) suggest that the frequency of inspection can be determined according to the risk assessment and relative to the frequency of use of the doorway.
In general, frequently used doors (eg less than 80 times in a 24-hour period) could be inspected monthly and high usage doors (eg more than 200 times in a 24-hour period) weekly.
This could have resource implications where numerous doors are involved and as such, other factors could be taken into consideration as part of the assessment including the:
Any decisions on the inspection regime should be recorded along with the rationale and kept under review to adapt to any changes in circumstances. It should be remembered that the fire strategy for buildings almost always assumes that fire doors operate as they were designed to, ie why appropriate maintenance is essential.
Contact us for further information.
Why have this talk? Every year many accidents resulting in injuries occur through slips, trips, and falls. Most of these slips, trips and falls that occur are easily preventable with a little consideration and care.
What will this talk cover? The causes and prevention of slips, trips, and falls.
Toolbox Talk: Slips, Trips and Falls
What causes slips, trips and falls?
How to prevent slips, trips and falls
Questions for employees
Do you have any questions for me?
Contact us if you require further assistance.
Importance of Updated Safety in the Workplace
Safety in the workplace is essential. Part of safety protocol entails inspecting and replacing any damaged equipment. Personal protective equipment (PPE) applies to any industry. It’s helpful to know what PPE your team should wear as well as the stationary equipment available to keep everyone safe.
Why Is it Important to Inspect for Damage and Replace Equipment?
There are several factors to consider when inspecting damaged equipment and replacing it. Dangerous and risky job sites require that personal protective equipment, like helmets, must always be worn to avoid fatal accidents such as falling objects. All PPE must be working correctly and replaced regularly.
Inspect and Replace PPE in a Timely Manner.
Identify the correct time to replace PPE. Replacing equipment too early is a waste of resources to pay for new equipment. However, waiting too long to replace PPE is risky because, if equipment fails, accidents and injuries happen.
Develop Standards and Protocols for Inspecting PPE.
Establish inspection timelines, standards and protocols. For example, everyone could be responsible for their personal protective equipment, or one or two people could be assigned responsibility for inspecting the equipment. If and when there is an issue with the equipment, it should immediately be taken out of circulation and replaced. Therefore, you should always have extra PPE on hand.
When creating inspection protocols, you need to be aware of what to look for when inspecting PPE. Some examples of what to inspect include:
Use a PPE Grading System.
Create a PPE grading system. A grading system should be common to everyone and helps your employees instantly know when equipment should be replaced. PPE may need to be replaced while it’s getting fixed or may need to be thrown out altogether. It all depends on the type of job.
Use Occupational Safety and Health Administration Guidelines.
Refer to The Health and Safety Executive (HSE) and Government guidelines. Be sure that your team knows exactly what the guidelines are and be sure they are met at all times. These guidelines can be included in your inspection and replacement requirements.
COVID and PPE
When managing the risk of COVID-19, additional PPE beyond what you usually wear may not be beneficial. This is because COVID-19 is a different type of risk to the risks you normally face in a workplace, and needs to be managed through social distancing, hygiene and fixed teams or partnering, not through the use of PPE.
The UK Government has published COVID-19 Secure working safely guidance for workplaces that provides a hierarchy of risk control measures that employers and the self-employed are expected to follow when reviewing their risk assessments for COVID-19 hazards.
When an Incident Occurs, Take Action Immediately.
Take action after an incident. Any affected PPE should always be replaced. Depending on the incident, it may be possible to save the gear after being inspected. Otherwise, it should be replaced.
Don’t Forget About Stationary Equipment
Be aware of stationary equipment like machinery and the need to stand behind a protective shield. This equipment also requires you to inspect, repair, and/or replace the stationary equipment as well.
Be Consistent.
Though replacing and inspecting equipment may seem like a hassle, it is better to be safe than sorry. Make sure your workers are aware of necessary PPE and inspect their gear at the beginning of a shift or before starting a major project. You do not want to risk an accident.
What PPE Wear Is Available?
PPE wear includes head protection, eye protection, hearing protection, good respiratory protection, correct gloves, footwear, and correct work clothing.
Here are examples of the different types of PPE wear available.
Head Protection
Invest in a good helmet. Today, there are many customised features to choose from such as adjustable interior harnesses and sweatbands. Ensure PPE is compatible, for example, wearing a safety hat in conjunction with ear defenders.
Eye Protection
Work-related eye injuries unfortunately happen to hundreds of people daily worldwide. Safety glasses can prevent these injuries. Welding goggles and shields can protect you from bright light or infrared radiation.
Hearing Protection
In a high sound level environment, earplugs would be comfortable. However, ear defenders may be a better choice to have on the shop floor or construction site because you can take them on and off easily and they’re more hygienic.
Respiratory Protection
Masks are necessary when coming in contact with hazardous materials like vapour, smoke, or powder. Dust masks protect you against fine dust and other dangerous particles. Full-face masks protect you against toxic materials. These masks will protect your nose and mouth from pollution.
Hand Protection
There are different types of gloves depending on your occupation.
Protective Footwear
Different types of protective footwear serve different purposes
Correct Work Clothing
Specific types of work clothing can protect against accidents in a crowded workshop. High-visibility vests or jackets can keep you visible in dark or crowded conditions. Pants made with strong fabric will protect your skin and resist wear and tear.
Ensure the team are trained and competent to carry out their tasks.
Safety in every workplace is a must to provide a safe work environment, and keep you and your team safe.
Contact us for further information.
