Category Archives: Health and Safety Compliance

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What is ISO 45001 and why should my business get certified?

whss 1The importance of health and safety in the workplace can never be underestimated. As well as being written into law, ensuring staff aren’t at risk of injury or illness is also an integral part of being a responsible employer.

Maybe one of the biggest drivers for employers to take workplace health and safety seriously is that it allows you to show your customers and employees that you are committed to a safer workplace. This is one of the many reasons why organisations invest in ISO 45001 certification, the internationally recognised Occupational Health and Safety (OH&S) Management System Standard, which sets out the requirements for an organisation to ensure a safe and healthy workplace and to prevent work-related accidents and illnesses.

ISO 45001 is a framework that helps businesses to raise the awareness of health and safety risks among their employees as well as create controls that help them to mitigate or remove these risks from the workplace. By doing so, employers can help to keep their staff happy, healthy and safe, reducing the likelihood of absenteeism, injury, mental ill health and breaches of legislation. Not only can this reduce staff turnover, but it can raise your business’ reputation in the marketplace and benefit your bottom line.”

Why should I get my business ISO 45001 certified?

ISO 45001 certification is a fantastic way of presenting your organisation’s commitment to providing a workplace in which the risk of illness and injury to your workers, community or clients is minimised.

Achieving this accreditation in order to make your organisation a safer place to work is also a fantastic way to boost productivity by reducing the number of disruptive incidents. It can also help to boost your workforce’s morale.

The benefits in seven key points: 

  • Establish controls to ensure legal compliance
  • Increase health & safety awareness
  • Enhance your reputation
  • Reduce absenteeism
  • Reduce insurance premiums
  • Improve management of H&S compliance issues
  • Enhance management of health & safety risks

The certification can be achieved by businesses of any size and it is suitable for all organisations that are looking to improve risk management, protect their reputation and drive productivity at work.

“A robust framework of health and safety processes has meant that businesses with ISO 45001 have had the procedures in place to quickly assess the new risk and its implications for the health and safety of their staff, as well as the means to communicate these risks and what the business planned to do to control them”

How can I gain ISO 45001 certification? What are the requirements? 

Gaining ISO 45001 certification is a straightforward process, but it does require you to have some things in place before you start. You also need to be willing to change certain processes if required to gain certification.

For example, you need to determine the internal and external factors that affect your business, communicate roles and responsibilities clearly and adapt/react to changes. Other key actions include:

  • Supporting staff with training and the provision of personal equipment, etc.
  • Assessing existing procedures, assessments and planning how to identify and respond to emergencies.
  • Evaluating your current health and safety performance.
  • Striving for continual improvement in pursuit of better performance.

What’s the most effective way of getting certified?

The most straightforward way to gain ISO certification is through the use of an experienced external party that can assist you in creating, implementing and certifying your ISO 45001 management system. This will help to ensure your organisation has adopted the right processes from the beginning in order to achieve certification quickly.

Contact us for further information.



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Everyone is entitled to training in the workplace.

trainingEveryone who works for a company needs to know how to work safely and without risks to health. The Health and Safety at Work Act 1974 requires you to provide whatever information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of your employees.

This is expanded by the Management of Health and Safety at Work Regulations 1999, which identify situations where health and safety training is particularly important, e.g. when people start work, on exposure to new or increased risks and where existing skills may have become rusty or need updating.

Training is essential to the achievements of a business.  Perhaps its most positive benefit is better employees.  A company develop the potential of an employee, and part of the way a company encourages improvement is through training.  Often, good training is just as important as a good benefits package for an employee. Health and safety training is essential in order to stay compliant with current regulations. Training must be provided during working hours and not at the expense of your employees. Special arrangements need to be made for part timers or shift workers.

We can train your employees with mandatory health and safety training as well as additional training to suit your industry. We have teamed up with local companies who can provide in-house training and a company called iHasco who provide online training, they can assist you by providing a package to suit your employee needs and your pocket!

Online training offers clients the benefit of training without losing staff for hours at a time. The courses are easy to complete online and a certificate is downloaded for records. The benefit of this is that everyone can be taught without it interfering with the business.

IHASCO have a library of courses on offer including health and safety, HR Compliance, Management, Business Compliance and in various sectors. Click the link to their website. IHASCO.

To learn more about making your training simple, speak to Amiiee Park at iHasco and quote ‘WHSS’.


Telephone: 01344 947409 EXT. [538] W.

If you would like us to contact the company on your behalf or would like alternative training requirements, please let us know. 

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Electric Vehicle Safety

Electric vehicles are becoming increasingly popular and so ensuring their safety is paramount. This article explores how to manage the key hazards and risks for the safe operation of electric vehicles.

Current UK Government policy is to end the sale of new petrol and diesel vehicles by 2030 and for all new cars and vans to be fully zero emission at the tailpipe by 2035.

As a result, vehicle manufacturers are now focusing on alternative means of power, most notably electric as they phase out the manufacture and sale of petrol and diesel engine vehicles.

Latest figures from the RAC suggest that there are 712,000 “Battery Electric Vehicles” registered in the UK along with over 200,000 plug-in hybrids.

As this figure increases annually, organisations transitioning to an electric vehicle fleet will need to consider the potential hazards and risks associated with electric vehicles.

Vehicle hazards

Currently, there are three types of vehicles.

  1. Battery Electric Vehicle (BEV).
  2. Hybrid Electric Vehicle (HEV).
  3. Plug-In Hybrid Electric Vehicles (PHEV).

Battery electric vehicles use a large capacity battery and electric motor/s to drive the vehicle. The battery needs to be charged from the electricity supply network when the vehicle is not in use.

Hybrid vehicles typically use two sources of power (internal combustion engine and battery) automatically with the vehicle braking systems used to charge the battery. This differs from a plug-in hybrid vehicle that can have its battery charged directly from the electrical supply network.

According to the Health and Safety Executive (HSE), “voltages present in electric and hybrid vehicles are significantly higher (currently up to 650 Volts direct current (dc)) than those used in other vehicles (12/24 Volts dc)” and that “in dry conditions, accidental contact with parts that are live at voltages above 110 Volts dc can be fatal”.

Battery systems may contain chemicals that can be harmful if released. They also store significant amounts of energy that can give rise to explosion if not dealt with correctly.

Based upon the above, the HSE have produced a list of hazards associated with these types of vehicles. This includes the following.

  • Fatal electric shock through the presence of high voltage components and cabling.
  • Fire and explosion through the storage of electrical energy.
  • Components that may retain a dangerous voltage even when a vehicle is switched off.
  • Electric motors or the vehicle itself that may move unexpectedly due to magnetic forces within the motors.
  • The potential for the release of explosive gases and harmful liquids if batteries are damaged or incorrectly modified.

Other hazards identified include:

  • the possibility of people being unaware of vehicles moving as when electrically driven they are silent in operation
  • the potential for the electrical systems on the vehicle to affect medical devices such as pacemakers
  • manual handling risks associated with battery replacement.

Although data is limited, there is some evidence to suggest that fires involving electric vehicles are increasing.

With an increase in vehicles this is likely to be the case but certainly there has been some notable warnings issued by UK fire and rescue services in recent times, particularly in relation to electric bicycles and scooters using lithium-ion batteries.

Of the data available, it does suggest that “thermal runaway” associated with vehicle batteries is causing rapid fire spread and total loss of the vehicle involved in the fire.

As a result, transport providers for example are banning users from taking their e-scooters onto trains.

Charging electric vehicles

The powerful voltages required to charge battery electric vehicles must be carefully managed. Factors to consider include:

  • installation of charging points
  • use of charging points
  • inspection and maintenance.

Organisations will need to consider where charging points are to be installed. If at the workplace, then all relevant general health and safety and fire safety regulations will need to be adhered to.

There may be circumstances where employees may be required to charge vehicles at home. Although there is limited guidance on this situation, organisations should as part of the risk assessment process be determining if this can be undertaken safely, following best practice.

In terms of best practice, the Institution of Engineering and Technology (IET) have published Code of Practice for Electric Vehicle Charging Equipment Installation, 4th Edition.

This publication provides a clear overview of charging equipment, as well as setting out the considerations needed prior to installations and the necessary physical and electrical installation requirements.

It also details what needs to be considered when installing electric vehicle charging equipment in various different locations — such as domestic dwellings, on-street locations, and commercial and industrial premises.

The fire risk assessment for the workplace should also be reviewed to determine whether any additional general fire precautions may be required when installing charging facilities. Factors to consider may include:

  • location of charging points (for example segregation from other areas)
  • when charging is likely to take place (for example, will charging be overnight)
  • current means of monitoring for fire and explosion in charging point area
  • whether premises will be unoccupied during charging
  • potential for arson (for example to hide theft of charging equipment).

Any installation should be undertaken by a competent organisation. The Office for Zero Emission Vehicles contains a list of authorised installers. These installers should follow best practice as provided by the IET and also found BS EN 61851-1: Electric Vehicle Conductive Charging System-General Requirements.

Clearly all employees required to charge electric vehicles must be provided with the relevant information, instruction and training. The primary source of information will be any guidance provided by both the vehicle manufacturer and charging equipment manufacturer.

It may also be advisable to extend training to include what action to take in the event of a malfunction including fire and faults with either vehicles or charging equipment.

As with any equipment installed in the workplace, the charging equipment must be subject to regular and appropriate inspection and maintenance. Again, the primary source of information to inform this regime will be from the manufacturer/s.

Employers may face situations where employees wish to store and charge e-scooters/e-bikes at the workplace (when using them to commute to and from work for example).

This should be subject to a risk assessment/fire risk assessment to determine the risks involved.

The National Fire Chiefs Council has produced generic guidance on charging including using approved charging devices and avoiding storage in escape routes. Further details can be found from the link below.

Using and working on electric vehicles

Electric vehicles can have different characteristics to combustion engine vehicles. As such all drivers should be given familiarisation training to include:

  • differences in performance and power due to instant torque
  • acceleration and throttle use
  • increased vulnerability of pedestrian/other road users due to less noise
  • braking distances due to heavier vehicles
  • battery range/efficient driving
  • journey planning (to take account of the above and charging points)
  • signs and symptoms of battery faults and damage (and what to do).

There may be circumstances where electric vehicles have to be worked on. The HSE have identified four categories as follows.

  1. Valeting, sales and other lower risk activities.
  2. Incident response including emergency services and vehicle recovery.
  3. Maintenance and repair excluding high voltage electrical systems.
  4. Working on high voltage electrical systems.

The HSE website notes that “additional skills and training will be necessary to allow people to work safely with E&HVs. The levels of competency required will vary greatly and are dependent on the type of work that people are expected to do”.

A suitable and sufficient risk assessment should be undertaken if any of the above activities are to be carried out by employees. Organisations such as the Institute of Motoring Industry have various courses to ensure competency of employees.

The HSE website also provides basic safety information in relation to the four categories noted above.

For example, it states that when undertaking maintenance (that excludes the high voltage systems), employees should:

  • refer to vehicle specific sources of information from the manufacturer and trade bodies to identify precautions necessary to prevent danger
  • keep remote operation keys away from the vehicle to prevent any accidental operation of electrical systems and accidental movement of the vehicle
  • visually check the vehicle for signs of damage to high voltage cabling or electrical components before starting any work on the vehicle
  • determine the locations of high voltage cables before carrying out tasks such as panel replacement, cutting or welding.


Electric vehicles are becoming the norm. As such, where an organisation is to utilise such vehicles, it is important that the hazards and risks associated with the use of such vehicles are known and appropriately managed.

As electric vehicles are a relatively new technology, it may be the case that the hazards involved with their use may change and increase.

It is advisable when introducing electric vehicles and associated charging points that their use and maintenance are kept under review.

Contact us for further information.

(Correct at time of posting)

Published · Updated

Common safety signs and regulations for workplace washrooms

Common safety signs and regulations for workplace washrooms

Common safety signs and regulations for workplace washrooms

Workplace washrooms, aside from office areas, are one of the most used parts of any institution. Whether you’re a small or large-scale business, keeping the washrooms clean, safe and well-furnished is crucial for general health and safety but also additional aspects such as employee wellbeing and satisfaction. As well as keeping the space clean, businesses must also ensure they are keeping on top of workplace regulations, potential hazards and signage to ensure employees and visitors are using the facilities safely. 

Whether it’s a cooperate office, warehouse or salon, maintaining your workplace washroom should be a priority for any business. There are also a number of legal requirements that must be met in agreement with the Workplace (Health, Safety and Welfare) Regulations of 1992. Here are some essential features to include in terms of safety and regulations.

Safety signs for a workplace washroom

Placing signage around your workplace provides easy access and understanding for any employees, clients or visitors. Ranging from exit signs to hand washing stations, here are some common safety signs surrounding a workplace washroom and why they’re important for your business and users. 

Cubicle signs: One of the most obvious signs included in a washroom would be the entrance sign to each facility, ensuring all users know where they are going but also enter the right one. In large offices, there might be more than one of these signs for those who need to walk a further distance. These signs will also offer guidance to facilities such as baby changing areas, shower rooms, restrooms, prayer rooms or disabled toilets. 

Exit signs: For many reasons, employees or visitors can become distressed or isolated when using a washroom, leaving them confused or overwhelmed, especially when mental or physical health is involved. Clear exit signs can be valuable for visual aid and prevention of panic but also for those who have never been to the workplace before and aren’t sure of their surroundings. 

Hygiene signs: Many businesses place hygiene signs such as hand wash guidance, drying instructions and sanitary care to ensure each user is meeting hygiene standards and keeping both themselves and others safe. Since the pandemic, this has become even more prominent as well as supplying additional care such as hand sanitiser, sensor equipment and distance markings. 

Temperature guides: For institutions such as schools or community centres, investing in water temperature guides can help to avoid burning hazards and help users to understand how the taps function. 

Cleaning and wet floor signs: Most people have come across a wet floor sign or cleaning sign when at work or in public. These signs make sure users are aware that the facility is either out of use or they might come across wet surfaces and potential slip hazards. 

Disabled and accessible toilets: When installing a disabled toilet cubicle, it’s important to also remember these facilities may require additional instructions or signs such as alarm/support instructions. The Equality Act 2010 states that signposting disabled signs is essential. Easily-seen labels and signs are a baseline requirement. 

Workplace regulations 

One of the most important elements of having and maintaining a workplace washroom is ensuring you are meeting all the requirements and regulations set by the government. As these facilities are so prominent in terms of hygiene, health and safety, it’s necessary for every business to meet these guidelines to create a space which is safe and easy for everyone to use throughout the day. 

These regulations cover different aspects of a workplace and washroom including dimensions and space, lighting, temperatures, fumes, ventilation, maintenance, inclusivity and cleanliness. As part of these regulations, businesses might also operate specific training programmes, risk assessments and regular checks throughout the facilities to ensure health and safety are consistently maintained and each staff know the key points. 

Workplace regulations for washrooms

  • The right amount of toilets and washbasins for the number of users
  • Where possible, separate facilities for men and women
  • Clean facilities
  • A supply of toilet paper
  • Somewhere to dispose of sanitary products
  • Well-lit and ventilated
  • Hot and cold running water
  • Supply of soap or other washing agents
  • A basin large enough to wash hands and forearms if necessary
  • A way of drying hands

Contact us if you require further information.

Guest Blog

Author details: Chris Kightly, Managing Director, Inspired Washrooms

Published · Updated

Safe use of ladders and stepladders

Safe use of ladders and stepladders

Safe use of ladders and stepladders

Ladders and stepladders are not banned under health and safety law. EN131 standard for portable steps and ladders.

The law calls for a sensible, proportionate approach to managing risk, and ladders can be a sensible and practical option for low-risk, short-duration tasks, although they should not automatically be your first choice.

There are simple, sensible precautions you should take to stay safe when using portable leaning ladders and stepladders in the workplace.

Make sure that you use the right type of ladder and that you know how to use it safely.

As a guide, if your task would require staying up a leaning ladder or stepladder for more than 30 minutes at a time, it is recommended you use alternative equipment.

You should only use ladders in situations where they can be used safely, eg where the ladder will be level and stable, and can be secured (where it is reasonably practicable to do so).

Know how to use a ladder safely

To use a ladder, you must be competent or, if you are being trained, you should be working under the supervision of a competent person.

Competence can be demonstrated through a combination of training, practical and theoretical knowledge, and experience.

Training should be appropriate for the task, and this includes knowing:

  • how to assess the risks of using a ladder for a particular task
  • when it is right to use a ladder (and when it is not)
  • which type of ladder to use and how to use it
  • how to carry out a pre-use check

The check should include:

  • the stiles – make sure they are not bent or damaged, as the ladder could buckle or collapse
  • the feet – if they are missing, worn or damaged the ladder could slip. Also check the ladder feet when moving from soft/dirty ground (eg dug soil, loose sand/stone, a dirty workshop) to a smooth, solid surface (eg paving slabs), to make sure the actual feet and not the dirt (eg soil, chippings or embedded stones) are making contact with the ground
  • the rungs – if they are bent, worn, missing or loose, the ladder could fail
  • any locking mechanism – does the mechanism work properly? Are components or fixings bent, worn or damaged? If so, the ladder could collapse. Ensure any locking bars are fully engaged
  • the stepladder platform – if it is split or buckled, the ladder could become unstable or collapse
  • the steps or treads on stepladders – if they are contaminated, they could be slippery; if the fixings are loose on the steps, they could collapse

If you spot any of the above defects, do not use the ladder and tell the person in charge of the work.

Where ladders should be used

As a guide, only use a ladder:

  • on firm ground
  • on level ground – refer to the manufacturer’s pictograms on the side of the ladder.
  • on clean, solid surfaces (paving slabs, floors etc). These need to be clean (no oil, moss or leaf litter) and free of loose material (sand, packaging materials etc) so the feet can grip. Shiny floor surfaces can be slippery even without contamination.
  • where it will not be struck by vehicles (protect the area using suitable barriers or cones)
  • where it will not be pushed over by other hazards such as doors or windows, i.e. secure the doors (not fire exits) and windows where possible
  • where the general public are prevented from using it, walking underneath it or being at risk because they are too near (use barriers, cones or, as a last resort, a person standing guard at the base)
  • where it has been secured

For further information, consider sharing this brief guide with employees.

LA455-Safe-Use-of-Ladders-and-Stepladders-A-brief-guide.pdf (

Contact us if you have any questions.