Category Archives: Health and Safety


Who is responsible for workplace health and safety?

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Who is responsible for workplace health and safety?

Who is legally responsible for health and safety at work?

Health and safety in the workplace is a collective responsibility. Whilst the burden for workplace health and safety falls on the employer, the responsibility for health and safety within the workplace needs to be shared by everyone.

The specifics of how health and safety is implemented within your workplace might depend on:

  • The industry you work in.
  • The size and scope of operations.
  • The structure of the business.

For some businesses, health and safety will be fairly straightforward. Keeping staff and end-users of the service safe will generally require common sense and a working knowledge of any legislation that affects the industry the business operates in.

For businesses that have managed to foster a culture where health and safety is upheld and respected, it will largely become second nature to employees. Simple acts such as keeping fire exits clear, displaying a wet floor sign when the floor is wet and could be slippery, maintaining good housekeeping and attending regular fire training all become part of the day-to-day procedures of the workplace.

For some industries, especially those who deal with complex operations or hazardous situations such as mines, nuclear plants or asbestos removal, the management of health and safety operations has to be far more in depth, stringent and with significantly more checks in place.

Employer health and safety responsibilities

The law requires managers to assess and manage risk as far as is practical. The Health and Safety at Work etc. Act 1974 outlines the duty of care that all employers have to their workers.

The Management of Health and Safety at Work Regulations 1999 sets out more specifically the employer’s responsibilities, i.e. the steps they take to ensure health and safety need to correspond with each activity happening within the workplace, rather than more general rules.

To help them maintain health and safety within their businesses, there are many aspects employers need to consider:

  • Risk assessments – If the business has more than five employees it is necessary to keep a written record of risk assessments that are conducted, including health and safety risk assessments and fire safety risk assessments.
  • Health and safety policy – The law requires all businesses to have a health and safety policy. For businesses with more than five employees it must be written down and distributed (although this is useful to do in businesses of all sizes). It must include a Statement of Intent (your general H&S policy and your commitment to it), Responsibilities for Health and Safety (list of names and roles) and Arrangements for Health and Safety (signs, equipment, training etc.)
  • Display health and safety law poster (or give out leaflets) – The Health and Safety Information for Employees Regulations 1989 requires employers to display the HSE-approved poster, which can be downloaded, or provide the equivalent leaflet to employees.
  • First aid at work – Appoint first-aiders, allow them to attend training, have appropriate first aid kits in stock and in accessible locations.
  • Emergency procedures – Provide information and training on what staff need to do in the event of an emergency, who to contact, where fire exits and break glass points are located etc.
  • Appoint competent colleagues to help with the procedures – This includes first aid, risk assessments and training.
  • Provide information and training to colleagues that is clear and understandable – Things to consider here are language or literacy barriers. Is your H&S policy inclusive, is training regular and is attendance checked?
  • Work together with others in the workplace – Communication, as always, is key.
  • Report certain accidents to HSE – A list of reportable incidents is available.
  • Have the appropriate facilities for workers – This includes toilets, washbasins etc.
  • Insurance – Check what liability insurance (and in some cases Public Liability insurance) you are required to have in order to operate as a business.

Employee health and safety responsibilities

Because health and safety in the workplace is a shared responsibility it is important that employees acknowledge that they also have a part to play. Employees are responsible for putting into practice the training that they are given as well as communicating with their peers and managers regarding concerns, ideas or improvements that could be made.

All employees should:

  • Attend health and safety training and implement what they learn in their day-to-day activities.
  • Report any accidents as well as ‘near misses’, hazards and safety failures that they witness.
  • Not engage in practices, or use equipment, that seem unsafe.
  • Never interfere with any health and safety equipment (such as fire extinguishers, masks etc.)
  • Use the correct PPE in the correct way.
  • Take responsibility – Work with their superiors and colleagues to create a safer environment for all, be aware of their surroundings and work safely.
  • If in doubt, always ask for guidance on health and safety matters at work, do not guess or ignore anything that seems out of place.

Health and Safety Executive roles and responsibilities

The Health and Safety Executive (HSE) is an independent, governing body that is responsible for the regulation of health and safety and staff welfare within UK workplaces. They offer advice, guidance, information, templates and tools to employers and employees. They also conduct inspections and have enforcement capabilities.

Some businesses might appoint a dedicated Health and Safety Manager or Health and Safety Executive within the company. This is especially useful in businesses that operate in high-risk areas (such as construction) or that have a large number of employees.

Businesses that decide to employ a specific health and safety manager will benefit from having a qualified, experienced, single point of contact for staff on all levels to approach regarding any health and safety matters.

The roles and responsibilities of a dedicated health and safety professional will include:

  • Carrying out risk assessments.
  • Training new starters as well as refresher training for existing staff.
  • Staying up to date with current legislation and monitoring any relevant changes.
  • Ensuring all paperwork is up to date.
  • Ensuing compliance within the business.
  • Recording incidents, accidents or near misses.
  • Improving the health and safety culture within the business, leading by example, and addressing all unsafe behaviour or unmanaged risks they encounter.

What legislation is in place to enforce health and safety?

The main piece of legislation that relates to health and safety in the workplace is:

  • Health and Safety at Work etc. Act 1974 (HSWA).

In addition to this there is:

  • Management of Health and Safety at Work Regulations 1999.

This piece of legislation gives clearer guidance on exactly how risks should be assessed and managed and the steps that should be taken to control them.

There is also a significant amount of industry-specific legislation that might apply, depending on which field a business is operating in such as:

  • Manual Handling Operations 1992 (amended 2002).
  • RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) 2013.
  • COSHH (Control of Substances Hazardous to Health) 2002.
  • Health and Safety (Display Screen Equipment) 1992.

Employees are also covered under:

  • The Working Time Regulations 1998.

This legislation regulates the maximum number of hours employees are allowed to work as well as when they are entitled to breaks. However, in some industries, in particular hospitality, workers are asked to opt out of certain parts in writing (such as the 48-hour maximum working week).

In addition, it is a legal requirement to provide fire safety training in the workplace. Specific legislation that addresses this includes:

  • The Regulatory Reform (Fire Safety) Order 2005.

If a worker dies, is injured or becomes ill as a result of their work and the employer has been negligent and failed to protect them adequately, they could be subject to:

  • Criminal Law – The HSE or local authority may prosecute the employer.
  • Civil Law – The worker (or their family) may sue the employer for compensation.

Either of these possibilities can result in a financial loss for the employer as well as damage to the reputation of their business. Where significant breaches have occurred, employers could be subject to incarceration and a criminal record.

What to do to guarantee workplace safety

Managing risks is an important part of ensuring health and safety within the workplace is at the level it needs to be. One way to do this is by conducting risk assessments. These can be carried out by the employer or another competent person.

Steps to take when conducting a risk assessment:

1. Identify hazards (or potential hazards).
2. Assess risks.
3. Control risks.
4. Record your findings.
5. Review the controls.

It is vital that managers ensure that they always have appropriate PPE in stock, with staff trained to use it.

They must also ensure any equipment, machinery or mechanical aids on site are regularly inspected and fit for purpose and that they are being compliant with any government regulations, such as those for certain electrical equipment to be PAT tested.

A person does not necessarily have to be harmed for an offence to have been committed in relation to HSWA – only a risk of harm needs to be evident. This means that it is important employers and business owners take steps to manage and control the risks within their workplaces.

Audits: Conduct regular audits. Businesses that belong to certain governing bodies or who want to attain certain accreditations (such as ISOs) will have to submit to external audits on a periodical basis. It is also important to conduct regular internal health and safety audits as this helps to identify patterns, recurrences and areas of weakness.

The results of audits should be collated and made available to all departments. Any areas of weakness that are identified should be addressed as early as possible, with additional training and support given to staff who require it.

Sometimes, businesses will want to demonstrate their commitment to health and safety to their clients and the general public by getting industry-respected accreditations such as the ISO 45001 or joining a scheme such as CHAS or the CCS.

How to enforce workplace health and safety

Health and safety laws are enforced by both inspectors from the HSE and the local council/local authority depending on the type of business in question.

The role of an inspector is to check how risks are being managed and how health and safety legislation is being put into practice within the workplace to prevent accidents, injuries and work-related ill health.

They may do this by:

  • Inspecting a premises (including hotels, leisure facilities, factories, farms, warehouses, building sites).
  • Conducting investigations into accidents, injuries and instances of work-related ill health.
  • Offering guidance, information and advice to businesses, employees and the wider public.
  • Investigating any complaints made about poor health and safety practice, lack of compliance or unsafe working conditions.
  • Encouraging people to understand and implement good practice within health and safety and be compliant with legislation/best practice.

When inspectors find, or are alerted to, problems with health and safety within a workplace they have a range of options at their disposal. For the most serious breaches they will look to prosecute those who are legally responsible; they are also able to serve improvement or prohibition notices. Inspectors do have the power to seize items and make reasonable investigations including taking samples, interviewing witnesses or requesting documents.

For minor infractions, an inspector may deal with the issue informally prior to taking a more formal route; however, it is always necessary to make the improvements that they request.

As a manager or business owner it is also important that you use your authority to enforce good health and safety practice and ensure compliance, or that you consult with a competent third party to help you with this.

A commitment to health and safety within the workplace is often led from the top-down, therefore it is crucial that subordinate workers see that their management or supervisors are taking health and safety matters seriously.

For health and safety practice to be upheld on a daily basis within businesses requires commitment, clarity, good communication and a cohesive team effort. Although the weight of the law rests on the employer, minimising risks and avoiding accidents and injuries at work requires everyone to work together for the greater good.

Compliance with health and safety practice does, quite literally, save lives.

Contact us for further information.

 

Noise health surveillance below action levels

Risk Assessment Services

Noise health surveillance below action levels

Question
We have employees who have to use various items of powered tools to undertake their work activities. One employee has requested that we undertake health surveillance for them in relation to noise exposure even though our assessment indicates noise levels are below the legal action values. Are we obliged to provide such health surveillance?

Answer
Under the Control of Noise at Work Regulations 2005, employers have a duty to eliminate or control the risks from exposure to noise or reduce exposure to as low as reasonably practicable.

Under Regulation 9 of the above regulations, if the risk assessment indicates that there is a risk to the health of his employees who are or are liable to be exposed to noise, “the employer shall ensure that such employees are placed under suitable health surveillance, which shall include testing of their hearing”.

The aims are primarily to safeguard the health of workers (including identifying and protecting individuals at increased risk), but also to check the long-term effectiveness of measures used to control risks to health.

It is important to note that this requirement is not linked to any of the exposure action values set within the regulations. The key to the requirement is whether the risk assessment indicates a risk to workers’ health — that is from exposure to noise without taking into account the noise reduction provided by hearing protection.

Guidance to the regulations then states that “there is strong evidence to show that frequent exposure above the upper exposure action values can pose a risk to health”. It then recommends that employers provide health surveillance to workers frequently exposed above the upper exposure action values.

Where exposure is between the lower and upper exposure action values, or where employees are only occasionally exposed above upper exposure action values, the guidance recommends that employers should provide health surveillance if the assessment has identified that an individual may be particularly sensitive to noise and noise induced hearing loss.

This can be identified through past medical history, audiometric test results from previous jobs, other independent assessments or a history of exposure to noise levels exceeding the upper exposure action values. Some employees may also indicate a family history of becoming deaf early on in life.

As the exposure action values are not being exceeded, it is highly unlikely that health surveillance is required in this case, but it may be advisable to keep the situation under review and more specific medical evidence sought as to the individual’s sensitivity.

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Revised Highway Code — protecting the most vulnerable

Following a consultation on proposed changes, the Department for Transport (DfT) has announced that the Highway Code will get a major revision on 29 January 2022. Here, we look at the main rule changes and what they mean for professional drivers.

Rule H1: Hierarchy of road users

The most significant change is the decision to introduce a hierarchy of road users. This states that, in any interaction between users, those who can cause the greatest harm have the greatest responsibility to reduce the danger or threat they pose to others. The DfT points out that the road users most likely to be injured in the event of a collision are pedestrians, in particular children, older adults and disabled people, followed by cyclists, horse riders and motorcyclists.

Introducing new Rule H1, the Code states: “The objective of the hierarchy is not to give priority to pedestrians, cyclists and horse riders in every situation, but rather to ensure a more mutually respectful and considerate culture of safe and effective road use that benefits all users.”

However, while the DfT makes clear that cyclists, horse riders and horse-drawn vehicles all have a responsibility to reduce danger to pedestrians, the hierarchy principle puts most responsibility on the drivers of large goods and passenger vehicles, followed by vans/minibuses, cars/taxis and motorcycles.

Reacting to the proposals, Stephen Edwards of the Living Streets charity said: “The Highway Code currently treats children walking to school and lorry drivers as if they are equally responsible for their own or other people’s safety. These changes will redress that balance.”

Rule H2: Pedestrian priority

The second major change to the Code aims to clarify existing rules on pedestrian priority on pavements and to emphasise that drivers and riders should give way to pedestrians crossing or waiting to cross the road. The new Rule H2 will create clearer and stronger priorities for pedestrians, particularly at junctions, and clarify where they have right of way. It will introduce a responsibility for drivers and riders to give way to pedestrians waiting to cross a side road, junction or zebra crossing.

In turn, pedestrians are reminded that they share some routes with cyclists and horse riders and, while these riders should respect the safety of pedestrians, those on foot must also take care not to obstruct these other road users unnecessarily.

Rule H3: Guidance for cyclists

The Code now places a requirement on drivers to give priority to cyclists when they are turning into or out of a junction, or changing direction or lane, just as they would to other motor vehicles. As it is proposing to provide strengthened guidance to ensure safe cycling, the DfT notes that there is considerable new text within the “Rules for cyclists” chapter.

Rule H3 now tells cyclists that, if they are going straight ahead at a junction, they have priority over traffic waiting to turn into or out of the side road, unless road signs or markings indicate otherwise. Cyclists are also reminded of the need to be particularly careful alongside lorries and other long vehicles, as they may not be visible to the drivers. Such vehicles may have to move over to the right before turning left, and their rear wheels may then come very close to the kerb while turning.

Cyclists should ride in single file when drivers wish to overtake and it is safe to let them do so, the Code goes on. When riding in larger groups on narrow lanes, it recognises that it is sometimes safer to ride two abreast. In addition, they must take care when passing parked vehicles, leaving enough room (a door’s width or 0.5 metres) to avoid being hit if a door opens unexpectedly and they have a responsibility to make sure it is safe before moving away from the kerb, when pulling out to overtake or to pass stationary vehicles, or when turning at junctions or stopping. “When the traffic lights are red,” the Code states, “you may cross the first stop line, but you MUST NOT cross the final stop line.”

Passing distances

One part of the consultation which produced a mixed response was the proposal on passing distances (Rule 163) detailed when overtaking motorcyclists, cyclists, horse riders and horse-drawn vehicles. Some respondents thought that two metres was too large a gap for overtaking cyclists or horse riders and would prevent drivers from overtaking on many country roads, leading to frustration and non-compliance. Conversely, feedback also suggested that two metres is not a sufficient passing distance and space should be allowed in case a cyclist were to fall. Generally, it was thought that the rule is too complicated and a safe passing distance of two metres in all cases would avoid confusion. Drivers should therefore leave a distance of at least 1.5m when overtaking such road users.

Horse riders

As an example of the way the Code makes plain everyone’s responsibility for safety on the roads, the “Rules about animals” chapter will be updated to suggest that those new to horse riding, or those who have not ridden for a while, should consider a training course and taking the Ride Safe Award from the British Horse Society. However, there was some objection to this proposal with some respondents arguing that it discriminates against horse riders by putting the onus on them to take training when it is other road users that are the problem and the cause of accidents.

Those who disagreed with the change were concerned that lack of training might be used as a driver’s defence in the event of collisions or used unfavourably in any insurance claim, particularly as horses can be unpredictable and training will not necessarily prevent this.

The changes are not new legislation

Feedback to the consultation generally suggested that there should be more emphasis on the extra care required when overtaking horses and horse-drawn vehicles, and at junctions. The DfT noted a feeling that too much priority is being given to cyclists and not enough emphasis on cyclist responsibility for their own safety.

Emphasising that the changes are advisory and not legislative, it said: “The new rule to give priority to cyclists going straight ahead does not seek to change the law but rather to ensure a more mutually respectful and considerate culture of safe and effective road use that benefits all users. You should not cut across a cyclist just like you would not cut across another motorist.”

Contact us if you require further information.

 

Homeworkers: Quick Facts

home office

Homeworkers: Quick Facts

Homeworkers are those employed to work at home or in other premises of their own choice other than the workplace of the employer. Homeworking is not a specific job in itself but a method of working which can be relevant to many job roles.

Homeworkers are covered by health and safety law in the same way as any other employed worker, but as this topic describes, there are a range of issues specific to these workers that must be considered in order to keep them safe in their homes.

Some tips

  • Employers should keep in touch with lone workers, including those working from home, and ensure regular contact to make sure they are healthy and safe. Social Isolation
  • Working from home can bring benefits both to the employee in terms of flexibility and to the employer in terms of reduced overhead costs.
  • Siting the home office is an important consideration; segregation is preferred, followed by locking equipment away when not in use. Siting a Home Office
  • Employers are required to assess all significant risks and to make adequate arrangements for managing the risks to homeworkers. Risk Assessments for Homeworking
  • If display screen equipment (DSE) is to be used, employers must ensure that a DSE assessment is carried out with the homeworker and that health and safety requirements are met, including eye tests and the provision of appropriate equipment. Display Screen Equipment
  • Employers must ensure that any substances are assessed and suitably controlled and should provide appropriate personal protective equipment. Hazardous Substances
  • Homeworkers should be trained in the use of any equipment provided, which should be suitable for the job, regularly maintained and appropriately guarded.

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Merry Christmas and a Happy New Year!

Merry Christmas

Merry Christmas

As we face another uncertain Christmas, we think about the Christmases of the past and plan for the holiday safely with loved ones in mind. It is the time of the year when we create happy memories that will last a lifetime.

We wish you a Merry Christmas and a Happy new Year!

All the best for 2022!