To prepare for inclement weather, a winter plan should be put together with an associated risk assessment. This should be carried out well in advance, and revisited and revised throughout the cold period.
To make sure everyone understands what is expected of them, and to ensure the plan is as streamlined as possible, it should be completed alongside other areas of the business — for example HR, IT and the communications team. As part of any planning process, include a review of what happened last year so that new approaches can be adopted where processes were less than ideal.
Some areas that could be addressed as part of winter planning are outlined below.
Communication with employees
Staff need to know what is expected of them when bad weather strikes, as well as what they can expect from the organisation. From an HR point of view, it is important for staff to clearly understand what the consequences are of not being able to attend work, for example due to transport disruption or emergency childcare requirements. On the other side of the coin, facilities managers also need to plan for what happens if, for any reason, staff should not come into work, for example if a building loses power or if the heating system goes down.
Communicating with staff is key in these instances, so make sure that the communication plan is clear, approved, and aligned with communication from other departments. Also ensure that managers are on board and understand what is required.
Preventive maintenance
Bad weather and high winds can expose any building flaws, especially in areas such as roofs or windows. Before winter comes, carry out a condition survey to identify any potential problems, and prioritise them for repair.
Similarly, regularly inspect heating systems and any other plant required for emergencies, such as back-up generators. Proactive maintenance and regular inspections will help reduce the chance of failure when these bits of kit are most needed.
Slips and trips
Snow and ice are two obvious winter problems that can be a hindrance to any business. Make sure that supplies of grit are fully stocked, and that weather warnings are regularly checked so that the grit is used when needed. Staff employed to spread grit need proper personal protective equipment (PPE).
Do not forget inside the building too — staff bringing snow and ice in on their shoes can create slippery surfaces, so consider adding extra mats at the front doors to help keep the building clean and to absorb any extra wetness.
Also remember that slips and trips are not just isolated to times when snow falls. Darker mornings and evenings can cause more accidents, as can autumnal leaf fall. As part of maintenance checks, ensure external lighting is adequate and that entrances and pathways are kept clear of leaf litter and debris.
Staff working outdoors
As part of the maintenance team there might be people who are regularly working outdoors. Although minimum working temperatures do not apply for these workers, there is, however, still a duty of care to ensure that people are not working in unsafe conditions. This could mean that managers need to look at rotas to avoid staff working outside in the cold for long periods of time, as well as making sure there are adequate facilities for people to warm up and take a break. Additional PPE to account for the weather can also be appropriate — for example, having extra dry items of clothing and good waterproofs to help people stay warm.
Remote working
Part of the winter preparation might include making sure that people are able to work effectively from home. This might include checking that all staff have the relevant logins and permissions to access work servers remotely. As some staff might not regularly use these systems, ask everyone to check that they can work remotely ahead of time.
Equip fleet vehicles
Make sure fleet vehicles (including grey fleet vehicles) are prepared for winter conditions. This means making a considered decision as to whether winter tyres are necessary, as well as asking staff to undertake some basic checks on weather and road conditions before deciding to drive. It is also a good idea to put together a car “winter pack”, including a blanket, in-car phone charger and snow shovel. Staff can supplement this with personal items that could include warm clothing and food in case they do break down or are stuck on a motorway.
Managing sickness
Along with bad weather comes the dreaded winter flu. Facilities managers can play an important, if not visible, role in reducing the impact of staff illness spreading, for example by stocking up on soap and alcohol gels. It is also a good time to run a check on cleaning schedules to make sure that common areas are being properly, and thoroughly, cleaned to help reduce the spread of germs.
Furthermore, don’t forget that winter doesn’t always mean catching a cold. For some, it can also bring about the onset of Seasonal Affective Disorder (SAD) as well as a propensity for less exercise and a change in diet. Keep this in mind — perhaps renew or re-launch any wellness campaigns, or work with caterers to develop hearty, but healthy, meals for the winter menu.
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As we approach the holiday season, the excitement of Christmas festivities fills the air. It’s a time for joy, celebration, and reflection. But amid the cheer, it’s also crucial to stay safe—whether at work, at home, or out enjoying the season.
The Christmas period often comes with a flurry of activity. Decorations are hung, gifts are exchanged, and celebrations take center stage. However, the busy season can also heighten risks.
Many workplaces see an increase in activity during December, from end-of-year parties to wrapping up tasks before the break. It’s vital to stay alert:
With more people traveling to visit loved ones, roads can be congested and treacherous in winter weather. Drive carefully, keep emergency kits in your car, and never drink and drive.
Fires from candles, overloaded sockets, and mishandled Christmas lights are unfortunately common this time of year. Regularly check your decorations and ensure fire safety protocols are in place.
Be Kind: Creating a Safer Environment for All
The festive period should be a time of goodwill, yet statistics remind us of challenges that persist:
The holidays aren’t joyful for everyone. Loneliness, financial stress, and seasonal affective disorder (SAD) affect many. Be kind and check in with those who may be struggling.
Some typical challenges during the holiday season include:
Stay aware of these pitfalls, and remember it’s okay to set boundaries.
A Message of Hope and Joy
As we wind down the year, let’s focus on what truly matters—being safe, kind, and present. Whether you’re working, traveling, or celebrating at home, take time to care for yourself and others.
Wishing everyone a safe, joyful Christmas and a wonderful start to 2025, filled with kindness, growth, and positivity. Here’s to a fantastic year ahead!
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Common Scaffolding Health and Safety Mistakes
Scaffolding can help to significantly reduce health and safety accidents, but it doesn’t eliminate them. Accidents can and still do happen on scaffolding. This often involves slips and trips in bad weather conditions, from spillages, or complacency, and commonly debris falling to the ground.
These accidents are mostly preventable with the correct health and safety measures in place. With that in mind here are 10 of the most common health and safety mistakes people make when using scaffolding.
It’s simple, but common sense should always be used when working on any scaffolding platform. This can include:
When working as part of a team on a scaffold there is often limited space. With other workers and equipment moving about the platform everyone must work effectively as a team to help reduce the risk of preventable accidents.
Scaffolding platforms don’t hold unlimited weight. It’s important to be sensible with the space and the number of materials loaded. This also helps to ensure that materials don’t fall over platforms onto people below. Depending on the type of scaffolding you have, your maximum load may be different. Speak to your scaffolding supplier to find out what the maximum load is.
The HSE (Health and Safety Executive) states that scaffolding should be inspected by a competent person
The Health and Safety Executive (HSE) says: “All scaffolding inspection must be carried out by a competent person whose combination of knowledge, training and experience is appropriate for the type and complexity of the scaffold. Competence may have been assessed under the CISRS or an individual may have received training in inspecting a specific type of system scaffold from a manufacturer/supplier. A non-scaffolder who has attended a scaffold inspection course, e.g., a site manager, could be deemed competent to inspect a basic scaffold structure.”
The HSE says that scaffolding bays should have adequate fall protection, preferably gates. Security gates are not a requirement but that does not mean they are not necessary. Access gates can help to prevent falls from people and/or equipment/material; they can also help to protect other people, including children, who might climb the scaffolding without authorisation.
One of the UK’s top rated and Kent’s #1 rated scaffolding companies – Blitz Scaffolding says: Not all scaffolding companies install security gates on scaffolding as standard, make sure that yours does.
Scaffolding netting is not a health and safety requirement; it’s an extra investment to a construction project, but it can provide numerable increased safety benefits to users and those around the structure.
Materials left on scaffolding overnight, or indeed during the day, (especially close to the edge), can be an understandable danger if it falls from wind, or otherwise. The material could also be forgotten about or missed and cause a slip hazard or be knocked below on-top of someone. Avoid wherever possible leaving material on-top of scaffolding bays.
It’s easy to become complacent when working on scaffolding. Workers can assume that the platform will help keep them safe, but this is not a guarantee. Accidents can and do happen on scaffolding, and this is especially true when workers are tired, low in morale and not thinking as clearly.
Most accidents on scaffolding sites are due to slips and trips, and naturally the risk of these increases with rain, snow, ice and the cold.
Slips and trips have been the predominant cause of injury for 16 years in a row; according to a National Access and Scaffolding Confederation report in 2021.
The HSE says: “Winds in excess of 23mph (Force 5), will affect the balance of a roof worker.”
Blitz Scaffolding has posted a helpful guide on wind and working on scaffolding.
Rain makes scaffolding platforms slippery, scaffolding unstable and make working conditions significantly tougher.
Compounded dirt, mud and rain for instance can create slippery conditions and at height a small slip can soon become a lot worse.
The best thing to do in adverse weather is to avoid using the scaffolding altogether. This isn’t always favourable, potentially delaying a project, but safety should always be a number one priority.
If scaffolding is used in adverse weather, always sweep away stagnant water, ice, snow and leaves before working.
Construction workers who aren’t trained for use with scaffolding are often unaware of the common dangers, how to use correct fall prevention and how to work safely. All people who work on scaffolding should be competent, and if being trained should be supervised by a competent person.
Like other professionals in the construction industry, knowing your job site and equipment is important to prevent problems and injuries. Those who are not trained for scaffolding often do not understand how fall protection works, their immediate surroundings, or common sounds of danger.
Failing to identify the potential hazards is an all-to-common mistake that builders make when using scaffolding in their construction projects. Issues such as potential inclement weather, and the effects of such, the adequacy of the scaffolding, and the equipment used, risks of electrocution, the risks of too many workers on the scaffolding at one time, too much equipment or materials.
Before the scaffolding is used, a risk assessment should be considered to help identify potential hazards. Ideally an assessment of the potential risks would also be considered before the erection of the scaffolding to ensure safe design.
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Guest post – Blitz Scaffolding
Workplace temperature checklist
This checklist will help you carry out a basic risk assessment of workplace temperatures.
If you answer ‘yes’ to at least two of these questions you should assess the risks and find out how you can protect your workers.
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Beating the blues in the season of good cheer
Staying motivated in winter can be hard for businesses and employees; we suffer the winter blues for a range of reasons. Burnout is a specific problem requiring medical help. But diet, being active, socialising — plus small interventions by ordinary companies — can help too.
Whatever the weather, deep mid-winter can be a time of low spirits as well as joy at work, at home and out and about. Some negative feelings have clinical roots. For other work colleagues, it is a matter of hanging on until light nights and longer days reset their biological clocks.
However, there are also steps recommended by health professionals, plus simple things that individuals and companies can do, to help us work more happily and safely in the dark times.
While the days get longer
The journey through December, Christmas and the early New Year can be a rollercoaster ride for many people that now leads up to the informal day of Blue Monday on the basis that the third Monday in January could be seen as the least inspiring day of the year once winter festivities are finally over.
True or false, the date may be a good time to be looking out for tell-tale signs that some co-workers may be suffering from seasonal strains and stresses for reasons beyond their immediate control more than others and need extra support.
The turn of the year for most workers is probably not a time they want to spend thinking about work. However, for many, workplaces can be an essential source of support, reassurance and friendship.
For the second year running, winter, 2021/2022 is overshadowed by Covid-19 restrictions, concerns about a mixed economic recovery, plus climate change anxieties that have gathered around the COP26 climate summit and its long-term fallout.
A spectrum of conditions
Many people suffer physical and mental winter health impacts for a number of reasons, from straightforward worries, to burnout which the World Health Organisation (WHO) now classifies as a bona fide medical condition, plus SAD (seasonal affective disorder) which is said to affect up to 1 in 10 people.
Identifying and avoiding burnout
Burnout, it is now generally agreed, is an occupational phenomenon rather than a medical condition caused by excessive or prolonged work-related stress which is seen in combinations of physical, emotional and mental exhaustion. This means that employers have a duty of care.
The SAD truth
Exposure to daylight is a key factor. According to the NHS, the winter blues — or seasonal affective disorder (SAD) — may affect around two million people in the UK and more than 12 million across northern Europe
The NHS lists key symptoms as: depression; sleep problems; lethargy; overeating; irritability; plus feeling down and unsociable.
The Seasonal Affective Disorder Association says SAD affects people differently, but, adds that there is usually something that will help; it suggests it is important “…not to give up if the first remedy doesn’t work. Just keep trying.”
The NHS offers basic advice steps. The first is to keep active. Research shows a daily one-hour walk during the day could be as helpful as exposure to light for coping with the winter blues.
Its second tip is to go outdoors into natural daylight as much as possible, especially at midday and on bright days; indoors, pale colours can be used to reflect outside light into rooms, but sitting near windows is advised whenever possible.
Keeping warm is also important. With bad symptoms, it is important to see a GP. However, cold adds to depression; staying warm can halve the winter blues. Hot drinks and food help, as do warm clothes and shoes. Ideally, rooms should be kept at between 18°C and 21°C (64° F and 70°F).
Unsurprisingly, healthy eating can be a mood booster that gives the body and mind more energy without putting on winter weight. A craving for carbohydrates — pasta and potatoes — must be balanced with plenty of fresh fruit and vegetables
Light therapy — sitting in front of a light box for up to two hours each day helps some people. Light boxes are around 10 times stronger than ordinary home and office lighting, and, according to the NHS, cost around £100. Dawn simulators can be used to mimic sunrise and waking up gradually.
A good night’s sleep and regular sleep patterns help too. The advice is to go to bed and wake up at the same time every day, while trying to relax during the day with moderate exercise, yoga or meditation.
Active minds ward off SAD; taking up new hobbies offers something to anticipate and concentrate on. Socialising with friends and family — accepting invitations to social events — is shown to be positive for mental health and keeping the winter blues at bay.
Talking treatments, such as counselling, psychotherapy or cognitive behavioural therapy (CBT) are a further option.
Another is joining a support group to share SAD experiences with people who empathise.
If symptoms become so bad that normal life is not possible, seeking medical help is vital.
Practical workplace advice
Many large companies also have advice to share with smaller companies, particularly around productivity issues that can be hit hard by even a few employees who, beyond their immediate control, suffer from SAD in short winter days with limited hours of sunlight.
The advice here is to remove morning stress by going out of doors early. This can be a positive environment for setting the right tone for successful days, and reviewing — or perhaps, where possible, removing — challenging tasks.
Another suggestion is to follow simple routines, such as organising tomorrow’s clothes today, or preparing lunch in advance. Forward-planning can help in putting the best foot forward.
Another tip is to decorate offices and workplaces with low-maintenance plants that distract from gloomy outdoor weather. Setting goals in the New Year and beyond can also help to lift horizons.
Being a social butterfly and moving from comfort zones can break the mould too, even when it is freezing outside.
Every little helps
Although largely considered to be a myth and commercial distraction from the real effects of mental illness, “Blue Monday” is said to be more-or-less the day in the year when morale and good feeling are probably at their lowest. However, firms can help their staff and their own productivity in a number of simple ways.
They include inserting a “wellbeing break” into the daily work programme and encouraging teams to invest their personal “me” time in fitness workouts, activities with children, or meditation.
Opening up is important too. According to Bupa’s Workplace Wellbeing Census, 71% of people say having an approachable manager in the past made them feel comfortable enough to raise their own specific wellbeing issues.
Staff also have different homeworking situations that may include caring for children or a vulnerable person. Speaking to employees individually about their responsibilities, needs and flexible workloads can help.
Working from home can be lonely; 50% of employees say colleagues have a positive impact on their wellbeing at work which makes staying connected important. This can be achieved by checking in with each other on daily work plans and non-work news … or team events such as virtual coffee.
Creating fun events, recognising good work, keeping happiness levels up through the year, and maintain good leadership and management habits can make a big difference too.
Takeaway
Winter with its festivities is generally a time of joy and fun. However, for many employees it is also a season of anguish, tiredness and poor motivation that can seriously lower the quality of their lives, as well as the productivity of places where they work.
Though the symptoms in some cases are very similar and not easy to diagnose without a trained medical opinion, burnout, SAD (Seasonal Affective Disorder), and generally low spirits, can be distinct mental, physical and emotional states where the best remedies differ.
What will you be trying over the Christmas period?
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