Display Screen Equipment Assessments (DSE). Are they important?

A well‑designed Display Screen Equipment (DSE) setup isn’t just a box‑ticking exercise—it’s a legal requirement and a cornerstone of keeping people healthy, comfortable, and productive at work. The UK’s Health and Safety (Display Screen Equipment) Regulations 1992 set out clear duties for employers and expectations for workers, and understanding them helps prevent avoidable discomfort and long‑term health issues.

What the Legislation Requires

The DSE Regulations apply to anyone who uses a screen for an hour or more as part of their normal work. These workers are classed as DSE users. Employers must:

• Carry out a DSE workstation assessment to identify and reduce risks.
• Ensure workstations meet minimum standards, including furniture, equipment, and the surrounding environment.
• Provide regular breaks or changes of activity to avoid prolonged static posture.
• Offer eye and eyesight tests on request and provide basic corrective appliances if needed specifically for screen work.
• Give training and information so workers understand risks and how to work safely.

These duties apply whether someone works in an office, hybrid, or from home.

Why DSE Matters

Prolonged screen use can lead to a range of health issues if workstations aren’t set up correctly. While the risks are often low, they become significant when poor posture, unsuitable equipment, or long periods without breaks are involved.

A good DSE setup helps:

• Reduce fatigue and discomfort
• Improve concentration and productivity
• Prevent long‑term musculoskeletal problems
• Support wellbeing for both office‑based and remote workers

Common Disorders and Issues

DSE‑related problems typically develop gradually, which is why early reporting and proper assessments are so important. Key issues include:

• Musculoskeletal disorders (MSDs) — affecting the neck, shoulders, back, arms, and wrists. These often stem from poor posture, unsuitable chairs, or awkward screen height.
• Visual fatigue — caused by glare, poor lighting, or incorrect screen distance.
• Stress and mental strain — often linked to discomfort, poor ergonomics, or inadequate breaks.
• Repetitive strain injuries (RSI) — from repetitive keyboard or mouse use without proper support or rest.

These conditions can be prevented or significantly reduced with proper workstation design and regular review.

The Importance of Speaking Up

Workers have a responsibility to report discomfort, pain, or any issues with their workstation as soon as they arise. The regulations expect users to:

• Participate in training
• Follow safe working practices
• Report problems early so adjustments can be made

Speaking up isn’t complaining—it’s essential for preventing minor discomfort from becoming a long‑term health problem.

DSE Assessments: A Legal and Practical Requirement

A DSE assessment must be carried out:

• When a new workstation is set up
• When a new user starts
• When equipment or layout changes
• When a user reports discomfort or issues
• When working patterns change (e.g., hybrid working)

Assessments should look at:

• Screen height and distance
• Chair adjustability and posture support
• Keyboard and mouse placement
• Lighting and glare
• Work routines and break patterns
• Any special requirements (e.g., disability adjustments)

Where risks are identified, employers must take action—whether that’s adjusting equipment, providing accessories, or changing work routines.

Creating a Culture of Safe Screen Work

A strong DSE culture is built on:

• Clear communication
• Regular assessments
• Encouraging people to speak up
• Providing the right equipment
• Reviewing setups as work evolves

This isn’t just about compliance—it’s about valuing people’s health and ensuring they can work comfortably and effectively.

Take a look at the infographic below  to offer guidance.

Contact us if you require a DSE assessment or would like further information.