THE BLOG WHAT'S NEW?

Many of our client companies are involved in running outdoor events, so in case you are hosting a barbecue, sports day or village fair, we thought we would share our top ten tips for keeping your events safe.

Start health and safety planning early

Make sure that you carry out a suitable and sufficient risk assessment for your event. This will allow you to identify the control measures and safety plans that need to be implemented.

Visit the site beforehand

Even if you are familiar with your event site, a visit is essential in order to be able to compile a comprehensive risk assessment. Look at factors such as ground conditions, availability of services, traffic and pedestrian routes, access points, proximity of site to emergency services and don’t forget to find out who the neighbours are!

Know what you are going to do in the event of an emergency

An emergency plan should be in place. This should deal with the procedures that will be put into action should there be a fire, explosion, extreme weather conditions, flood, crowd problems and accidents.

Make sure that your staff know who to report to and how

All staff and volunteers involved in organising the event should be aware of the contents of the risk assessment and emergency plans. Everyone should receive a pre-event induction.

Keep vehicles away from people

The easiest way to avoid accidents with vehicles is to segregate them from pedestrians. Make sure that vehicle movements are limited once the event is underway. If you are providing car parking, then think about having car park attendants to manage car movements.

Decide what to do with the kids

Even if your event is not directly aimed at children, unless it is strictly over eighteens only, chances are, some parents will bring kids along. Consider all age ranges from babies up to teenagers, so everything from managing safety in play areas, reuniting lost children with parents to how to prevent teenagers from being served alcohol must be accounted for.

Ensure that food and drink complies with food safety legislation

The food safety rules are the same whether you are running an outdoor event or a normal kitchen. When an Environmental Health Officer inspects your site, they would expect to see all the normal controls in place, which you would have documented in your Food Safety Management System. You need to pay particular attention to hand washing facilities, waste, pest control, temperature control, covered storage and cleaning facilities.

Don’t let your event drown in rubbish

All waste producers have a duty of care under the Environmental Protection Act 1990 to ensure that waste is disposed of responsibly to a site with a waste management license. Produce a waste management plan as part of your event planning.

Make sure the conveniences are not inconvenient!

Follow HSE guidelines for the number of conveniences required. Don’t forget to provide amenities for people with special needs and depending upon the demographic of your crowd, baby changing facilities may also be required. Consider how facilities are going to be emptied and cleaned if your event is over a number of days.

Consider the requirements of people with special needs

You want everyone to enjoy your event, so think how you can accommodate people with mobility problems, impaired hearing or sight and those who have difficulty walking. Brief the event stewards to provide assistance where necessary, including during possible evacuation scenarios.

Now we are all safely prepared for summer, it’s time to break out the shorts and sunglasses!

Contact us for further advice!

It has been reported that during some visits to companies the Health and Safety Executive (HSE) inspectors found that workers often didn’t wear seatbelts, and the forklift driving operations were not suitably managed within the company. The speed at which some drivers drove was also not controlled, leading to a dangerous situation for many employees.

Forklift trucks are involved in hundreds of accidents in the UK each year, very often resulting in serious or fatal injuries. Make sure you manage your driving operations properly in your workplace.

5 Top Tips for Safe Operation of Forklift Trucks

1. Ensure that all of your forklift truck activities are risk assessed so any dangers are identified. Consider how reversing operations should be safely carried out – aim to limit reversing where possible, and use one-way systems to keep vehicles moving in the same direction. Keep pedestrians separate from driving operations by using barriers and specific pedestrian walkways.
2. Make sure all drivers are suitably trained for the type of forklift they will be driving (e.g. counterbalance or reach). The training undertaken should include the activities they will be expected to do in their role, so doing it on your own premises is a good idea if possible. Organise refresher training at regular intervals.
3. Workers need to know the safe operation rules. Use regular toolbox talks or similar training to remind them of the speed limits, the required use of seatbelts to prevent them falling out of the cab, and the need to carry out pre-use checks each time they use a forklift truck.
4. Make sure your pre-use checks include verifying that all safety features are present and working – this includes mirrors, reversing lights, alarms, and seatbelts. Drivers should sign to say that they have completed the checks. Have a system in place whereby any defects are reported immediately, and the truck is taken out of use until repaired. Remember also that forklift trucks need to be under a scheme of thorough examination by a competent person.
5. Check the local environment regularly, to ensure lift trucks can operate safely. The ground should be level, free from potholes and able to take the weight of the vehicles on it. Ensure good housekeeping levels are maintained, and that rubbish does not accumulate in the driving areas.

Contact us should you require assistance.

Never allow anyone to undertake work on gas items if they do not have the necessary qualifications, competence and registration to do so. Fires and explosions have happened before in workplaces and domestic premises – some with fatal consequences – for these very reasons.

1. As an employer (or landlord) you need to ensure that all installations, maintenance checks and repairs of gas items are carried out by a registered Gas Safe engineer. Ask for the individual’s ID before they start the job – you can verify their registration number by checking on the Gas Safe Register website
2. Make sure that the engineer is actually authorised to carry out the type of work you want them to do by checking the back of their Gas Safe registration card – this will state whether they are licensed to work on gas fires or boilers, for example.
3. Check their card also for the expiry date of their registration – if it has expired, they should not undertake the work.
4. Ensure that the work has been properly planned before the job starts. Confirm that the engineer has completed a risk assessment and has considered the potential hazards of the work, such as the location of any asbestos or electrical wiring and the control measures needed to eliminate or reduce the risk.
5. Ask other companies if they can recommend a Gas Safe contractor they have used before who did a good job and – importantly – worked in a safe manner.

If you require assistance, please contact us 🙂.

Investing in the training of staff benefits both the worker and the company, and can help to keep the workplace safe for everyone – but it could all be for nothing if that training is not put into practice.

Make sure you take steps to ensure that your staff follow the right procedures.

1. Make sure all staff attend relevant training sessions, and use signing in sheets to confirm their attendance. Make it someone’s job to check attendance rates, and to follow up with those who did not attend to find out why.
2. Ensure that your training sessions are relevant, they include the necessary information and are pitched at the right level. Ask for feedback on sessions to see what worked and what didn’t.
3. Consider in advance why staff might not follow their training in practice, or deviate from working procedures. Are there short cuts that can be made? Is there a language barrier? Perhaps staff did not understand how they should have used the information they were given.
4. Confirm what level of supervision staff are given when undertaking their work activities – often staff can devise their own ways of working if there is no clear direction from management.
5. Make sure management staff are clear on what is expected of them, and how they need to tackle non-compliance of procedures when staff flout the rules.

Contact us should you require advice.

A health and safety policy sets out your general approach and commitment together with the arrangements you have put in place for managing health and safety in your business. It is a unique document that says who does what, when and how.

The policy is usually made up of three parts: –

A Statement of Intent (what you intend to do) – A written policy statement which shows your staff, and anyone else, your commitment to health and safety.

Organisation details (who will be involved) – This section names those who will have responsibilities for health and safety matters in your company.

Arrangements (how you will put it in place) – This section explains how you will control the main hazards that have been identified in your risk assessment.

Your health and safety policy will only be effective if it is acted upon and followed by you and your staff. It should be reviewed regularly (at least annually) or sooner if there are changes to work processes, plant, equipment or staff.

It doesn’t matter what size your company is, you will need a policy which sets out certain arrangements, procedures or rules in place to make sure that accidents are prevented during the course of your day-to-day business. It is good practice to record all of these details in a policy document. If you have five or more employees, you must write your policy down.

Should you require a discussion about your health and safety policy, please contact us.